Privacy policy

Who is responsible

VMSTA Inc., Ottawa, Ontario, Canada, makes Kopi Scan and is responsible for this privacy policy. Our privacy officer answers privacy questions, requests and complaints: support@vmsta.com.

On your phone

Kopi Scan scans, reads text and saves your documents on this phone, encrypted. It has no account, no ads and no internet permission: it can’t upload your documents, and VMSTA Inc. never receives them or their text through Kopi Scan. Kopi Scan adds no analytics of its own; the usage statistics Google Play services may send are explained below.

When copies leave your phone

Only when you choose: sharing, saving or printing a document, or a backup to a folder you pick. Backups are encrypted with your password before they leave Kopi Scan; if the folder is in a cloud app, that app uploads the encrypted file. Once a copy leaves Kopi Scan, the app or person you gave it to decides what happens to it. Kopi Scan asks Android to leave its data out of device backups and phone-to-phone transfers.

Reminder notifications

A reminder shows the document’s name in a notification. Your phone displays it, also on the lock screen depending on your settings; Kopi Scan sends it nowhere.

On Android phones

Google’s text reader

To find the page edges and read text, Kopi Scan uses Google’s ML Kit, which works on this phone. Google Play services may download Google parts that Kopi Scan uses, such as the document scanner, to your phone. Your pictures and text are not sent to Google. Google Play services may send Google usage statistics about these tools, with an identifier for this installation (for example, how long reading took). Kopi Scan can’t turn this off.

Google services on your phone

If you allowed your phone to share usage and diagnostics with Google, Google may give us crash and performance reports about Kopi Scan through Google Play. Kopi Scan doesn’t put your documents or their text in these reports. If Kopi Scan invites you to rate it, the Google Play Store app shows the rating window and tells Google.

Kopi Scan Pro

Kopi Scan Pro is bought and checked through the Google Play Store app: Google handles the payment under its own privacy policy, and Kopi Scan learns only whether Pro is owned. If you ask for an AI feature, the Google Play Store app downloads the AI models to this phone, so Google knows they were requested. The AI works on the phone — Kopi Scan still has no internet permission, so it can’t send anything the AI reads.

On iPhone and iPad

Kopi Scan reads text with Apple’s own text recognition, on the device; Google’s ML Kit is not in the iPhone and iPad app. iOS has no internet permission to switch off, but Kopi Scan’s own code never connects to the internet. Pro is bought and checked through the App Store: Apple handles the payment under its own privacy policy, and Kopi Scan learns only whether Pro is owned. The AI features use Apple Intelligence, built into the device: they work on the device, and Kopi Scan sends nothing anywhere. If you turn on “Include in iCloud Backup”, your documents go into your iCloud Backup, encrypted with your backup password. If you allow your device to share analytics with app developers, Apple may give us crash reports about Kopi Scan; Kopi Scan doesn’t put your documents or their text in them. After Delete all my data, copies already in your iCloud Backup stay there until iCloud replaces that backup or you delete it in iCloud settings.

Emails you send us

If you email support@vmsta.com, VMSTA Inc. receives your email address and what you write (and anything you attach). We use them only to answer you and handle any follow-up, and we keep them only as long as that takes, unless the law requires us to keep them longer; then we delete them. The email services we use may keep backup copies for a limited time, and may store them outside your province or country.

Deleting your data

Privacy Dashboard › Delete all my data deletes, on this phone, your documents and their text, folders, tags, reminders, your saved signature and the list of backups, and turns off automatic backups. Your settings and Kopi Scan Pro stay. Uninstalling Kopi Scan deletes your documents on this phone too. Kopi Scan can’t delete copies outside it — files you shared or saved, backups in your backup folder, a Recovery Key you saved, or your store’s purchase history: delete those where they are.

Children

Kopi Scan is not directed at children.

Your rights

You can ask VMSTA Inc. what personal information we hold about you, and ask us to correct or delete it, by emailing support@vmsta.com. Because Kopi Scan never sends us your documents, we usually hold nothing about you unless you emailed us. If you aren’t satisfied with our answer, you can complain to the Office of the Privacy Commissioner of Canada or, in Québec, to the Commission d’accès à l’information.

Changes to this policy

If we change this policy, the new version and its date appear in Kopi Scan and on our website, kopiscan.app. The version and date are at the top of this page.

This website

This website is hosted by Cloudflare. It has no cookies, ads, analytics or scripts. Cloudflare receives your IP address to deliver the pages and may keep standard technical logs, such as IP addresses, for security, possibly outside your province or country.